Materials & Fulfillment Coordinator
New Britain, CT
Full Time
Experienced
Position Overview:
The Materials & Fulfillment Coordinator is responsible for executing controlled material handling and outbound order fulfillment activities within a small, regulated manufacturing environment. This role manages the flow of raw materials, packaging components, consumables, and finished goods from receipt through shipment, ensuring accuracy, traceability, FIFO usage, and documentation integrity. While both materials control and fulfillment functions are performed by the same position due to operational scale, all activities are executed in accordance with established SOPs to support regulatory compliance, audit readiness, and future GMP alignment.
Essential Duties and Responsibilities:
Qualifications:
The Materials & Fulfillment Coordinator is responsible for executing controlled material handling and outbound order fulfillment activities within a small, regulated manufacturing environment. This role manages the flow of raw materials, packaging components, consumables, and finished goods from receipt through shipment, ensuring accuracy, traceability, FIFO usage, and documentation integrity. While both materials control and fulfillment functions are performed by the same position due to operational scale, all activities are executed in accordance with established SOPs to support regulatory compliance, audit readiness, and future GMP alignment.
Essential Duties and Responsibilities:
- Materials Control & Inventory Management (GMP-Aligned Execution)
- Receive, verify, label, and inventory raw materials, packaging components, and consumable supplies in accordance with established material control procedures
- Maintain organized material storage areas with controlled access to prevent unauthorized removal
- Organize and manage materials to ensure FIFO usage and batch-level traceability
- Issue raw materials and consumables in a documented manner and reconcile usage against production and inventory records
- Support segregation of approved, quarantined, and rejected materials as defined by SOPs
- Order Fulfillment & Outbound Logistics
- Finalize and verify sales orders for accuracy and completeness prior to transport scheduling
- Pack outbound orders in accordance with approved sales orders, inventory records, and compliance requirements
- Organize, stage, and maintain ready-for-sale inventory to ensure accuracy, accessibility, and shipment readiness
- Create, review, and verify transport manifests to ensure accuracy and regulatory compliance
- Coordinate and schedule outbound shipments with authorized third-party transport providers
- Coordinate and oversee carrier arrival and product loading for outbound deliveries
- Manage invoicing documentation and coordinate with Accounts Receivable to ensure accurate and timely billing
- Vault & Operations Support
- Assist the Operational Inventory & Compliance Technician with vault-related tasks and inventory support activities as assigned
Qualifications:
- High school diploma or equivalent required
- Associate degree or relevant experience in operations, logistics, supply chain, or regulated manufacturing preferred
- Prior experience with materials handling, inventory control, or order fulfillment preferred
- Familiarity with inventory systems, shipping documentation, and manifests preferred
- Experience working in a regulated environment (cannabis, food, pharmaceutical, or manufacturing) preferred
- Strong attention to detail and ability to maintain accurate, audit-ready records
- Strong organizational skills and ability to manage multiple workflows and deadlines
- Proficiency with spreadsheets, order tracking, and inventory management tools
- Ability to follow SOPs precisely and work independently with minimal supervision
- Ability to stand for extended periods, up to 9 hours per day
- Ability to lift and move up to 50 pounds in accordance with facility safety guidelines
- Ability to complete all physical requirements of the position with or without reasonable accommodation
- Must be able to pass a background check as required by state cannabis regulations
- Must meet all applicable state licensing and regulatory eligibility requirements
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